01
DOCUMENTS AND DATA
Leave retyping behind.
From a scan or invoice to structured information in the system you already use.
- Document reading and OCR
- Data checks and organisation
- Reports and file preparation
AI AUTOMATION FOR YOUR BUSINESS
Less manual work.More flow.
Connect documents, email and business systems into a smooth workflow. ZenFlow AI handles repetitive tasks while your team stays in control of important decisions.
We start with a conversation and one process.
YOUR WORKFLOW COULD LOOK LIKE THIS
STARTING POINTAn invoice in your inbox
PDF
ZenFlow AI
Data without retyping.
The agent reads the document, structures the data and checks it for completeness.
Your decisionYou review the prepared data.
After approval → data in your system
Illustrative scenarios. Scope and rules are agreed before implementation.
01 / WHAT WE CAN IMPROVE
Everyday tasks. Thoughtfully connected.
You don’t have to change the way your whole business works. Let’s start where your team loses the most time.
02
EMAIL AND COMMUNICATION
An inbox under control.
Messages reach the right workflow. Draft replies and next steps are ready for your decision.
- Email topic classification
- Draft replies for approval
- Data passed to your systems
03
REGISTRATIONS AND OPERATIONS
From sign-up to outcome.
Connect forms, agreements and registers. Information moves forward without manual copying between apps.
- Registration and form processing
- Documents from your templates
- A shared register and case history
02 / TECHNOLOGY ON YOUR TERMS
Automation gets to work. You stay in control.
We choose tools to suit your process, data and team. Before implementation, we agree on what the agent can do independently.
Data in the right place.
Local, cloud or hybrid processing. We agree on access permissions and where data is processed for each implementation.
Your tools, connected.
We integrate existing systems through available APIs, files and email. Local or public models are selected to suit the task.
Important decisions stay with you.
We define validation rules, exception handling and actions that need approval. The agent prepares work for your review.
Connecting what you already use.
Example integrations. Availability is confirmed when we review your process.
- Kamsoft
- Google OCR
- NoCoDB
- Forms / APIs
- ELIXIR / CSV
- Local and public LLMs
03 / AUTOMATION IN PRACTICE
A real need behind every workflow.
Examples from Soul Vision projects show how we connect agents, data and everyday work.
01
APTEKA ELIKSIR
APTEKA ELIKSIRFOX / FINANCE AND DOCUMENTS
From Kamsoft data to a bank transfer file.
Agent Fox helps prepare transfer data from Kamsoft documents and reports. The workflow includes data verification and ELIXIR file generation.
Visit Apteka EliksirSOLUTION SCOPE
- Payment data preparation
- Verification before further processing
- ELIXIR format export
02
KWATERMISTRZ
KWATERMISTRZKWATERMISTRZ / REGISTRATIONS AND AGREEMENTS
Registrations that lead to prepared documents.
Sailing trip registrations connect messages, forms and agreement preparation. Participant information flows into a central register for further processing.
Visit na-jacht.plSOLUTION SCOPE
- Connected registrations and correspondence
- Agreements prepared from a template
- A central participant register
03DOCUMENT ASSISTANT
LUCY / ORGANISED INFORMATION
Documents made easier to find.
The document assistant helps classify photos and scans, extract information and file it in a searchable archive. An example of automation beyond the workplace, too.
SOLUTION SCOPE
- Photo and scan classification
- Key information extraction
- An organised archive
04 / GETTING STARTED
One process. A clear path to delivery.
First, we find what is worth improving. Then we agree on scope, costs and how to assess the result.
- 01
We talk
Describe a repetitive task. We learn about your data sources, tools and the places where work gets stuck.
- 02
We choose a first step
We agree on the scope, cost and success criteria. You know what will be built and how we will check it.
- 03
We connect and test
We build integrations and test the scenario with agreed data, including exceptions and human approval.
- 04
We launch with support
We show your team how to use the solution. Monitoring, maintenance and development are agreed to suit your needs.
THE PERSON BEHIND THE TECHNOLOGY
Paweł Pacyga / Soul Vision
ZenFlow AI. Automation by Soul Vision.
ZenFlow AI is created by Paweł Pacyga, the founder of Soul Vision. Soul Vision combines consulting, AI agents and custom applications. ZenFlow AI brings that experience to repetitive business processes.
Meet Soul Vision05 / GOOD TO KNOW
Questions before your first step.
You don’t need a finished specification or technical knowledge. Start with your process.
Which systems do you integrate?
We integrate local and cloud workflows, including Kamsoft, Google OCR, NoCoDB, email, forms, CSV files, ELIXIR generation, and local or public LLMs.
What processes can be automated?
Documents, invoices, contracts, scans, transfers, registrations, email replies, reports, and tasks with repeatable decision patterns.
Can we test before production?
Yes. We prepare a demo on sample data or a simplified scenario before building the final production agent.
Do we need technical knowledge?
No. Soul Vision can handle configuration, integration, and maintenance. Your team uses organized data, documents, and decisions.
Can AI run locally?
Yes. For sensitive data we can use local models and local processing, while connecting public services only where they make practical sense.
What happens with exceptions?
Exceptions go to human validation. The agent structures data and prepares the decision, while final approval stays with the team.
How long does the first review take?
Usually a short call and sample data are enough. After that we identify automations with the best ratio of impact to complexity.
How is pricing structured?
Most implementations combine a project model for launch and a subscription model for maintenance, monitoring, and further development.
LET’S START WITH A CONVERSATION
What takes up too much of your day?
Describe one repetitive process. We’ll get back to you to understand the details and agree on a useful first step.
One process to start. Scope and costs agreed before implementation.
Paweł PacygaSoul Vision · creator of ZenFlow AI